The International Society for Transgenic Technologies (ISTT) is seeking an Administrative Assistant to help manage all administrative aspects of the Society.
ISTT is a non-profit association officially registered in Spain, with a current world-wide membership of about 440 people. The candidate must be Spanish, or a citizen of an EU country, or authorised resident of Spain with granted permission to work in Spain. The candidate must be fluent in written and spoken English. The candidate must be familiar with the Internet and Microsoft Office or similar programs. Webmaster skills are desirable but not essential.
This is a part-time job that may be conducted from home. It is expected to require an average of up to two hours per day, but workloads will be higher during certain times of the year, primarily during the peak period of membership renewals, and during the organization of the periodic Transgenic Technology (TT) meeting, which is held every 18 months. The candidate must be able to travel to TT meetings. The Society will provide the candidate with a portable computer, Internet access, and a mobile telephone to conduct Society business.
The candidate will be expected to perform the following duties:
•Registering new members and renewing existing memberships
•Maintaining current contact information (email addresses, etc.) for all members
•Assisting the ISTT Treasurer with tracking of incomes and expenses
•Assisting the ISTT Secretary with the preparation and distribution of minutes from ISTT General Assemblies and ISTT council meetings (normally held once a year)
•Monitoring ISTT contacts with sponsors
•Acting as a central contact point between TT meeting organizing committees and the companies hired to assist with the meetings
•Mailing ISTT materials to members and other interested people (posters, flyers, gadgets, etc.)
•Attending TT meetings to help represent the ISTT and to help with administrative duties (on-site registration, ISTT handouts, and other ISTT tasks). The ISTT will pay all necessary expenses (travel, lodging, and meals) of the administrative assistant to attend TT meetings.
•Maintaining an ISTT agenda and sending reminders to ISTT members of upcoming deadlines (e.g., membership renewals, meeting registrations, etc.)
Salary will be negotiated according to expertise.
Interested candidates should contact ISTT by email (firstname.lastname@example.org) and include a CV and any additional information that could be relevant for this job. Selected candidates may be invited for an interview in Madrid, at the ISTT address (CNB-CSIC).